The live team continues its normal process while the shadow path evaluates the actions an AI procurement agent would propose.
PF SystemsOperational authority for agentic AIStart with one workflow Back
Controlled shadow pilot · no live action
More realistic than a demo. Safer than a live AI deployment.
A governed shadow pilot runs beside an existing workflow. The AI can propose actions and PF Systems can evaluate them, but the shadow path does not take the consequential live action.
The operational problem
Many organisations are stuck between a polished demonstration and an unacceptable production leap.
A demonstration may prove that an AI can perform a task. It rarely proves whether organisational authority is clear, escalation is proportionate, evidence is sufficient or the governed path behaves sensibly across real exceptions.
Shadow procurement workflow
One proposed action. One governed consequence.
PF Systems produces governed outcomes and escalation recommendations without issuing an order or changing the production process.
The customer reviews where the AI would have been allowed, modified, referred, denied or stopped and decides what should happen next.
Start with one consequential action
Choose an action with enough business value to matter and enough consequence to require explicit authority and evidence.
Exercise the whole boundary
A useful pilot should include routine cases and exceptions across all relevant governed outcomes, not only demonstrations designed to pass.
End with a bounded decision
The output is evidence for the customer to proceed, change the boundary, gather more evidence or stop. Production remains a separate decision.
A controlled first step
Which AI action should your organisation govern first?
Start with one consequential workflow, its authority boundary and the evidence needed afterwards.
Request a governed AI briefing